How to Use Barcode in Accounting

If you have search any query on Google , then you will see Google Logo as Bar Code , Google is celebrating 57th anniversary of the first patent on the bar code see " The Washington Post "


If you will search on Google , you will find Top search result about how to Use barcode reader and any many more . But Do you know how to Use barcode in Accounting .




Today this tutorial will give the guidance about using barcode for the accounting purpose .


What is Barcode


Barcode are technical language in the black and white bars which can read by Barcode reader .

What is purpose of Barcode ?

Simply , to track the quantity of your material , goods and stock in your Computer data base


How can it Works


Using of barcode is very simple . Purchase the barcode reader machine from amazon.com or e-buy.com and then connect it with your own pc. Prof. Matt of Google Webmaster Central has shown how it works to record book code in Google book Library to track your books .

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Now , with this barcode , we can use it in Accounting . It is very useful when Accountant want to make Point of Sale Invoice and on this basis record sold stock in his accounting software . In India almost all accountant are using Tally software for doing Accounting Work . Now I will show you the exact procedure of entering Bar Code in tally .


Step No. 1.


Open Tally.ERP 9 and Connect Barcode Scanner at yourshop , or sale place or point of Sale .



Step No. 2


Create the stock item by going


Gateway of Tally.ERP 9 >> Inventory info >> Stock item


When you write item and enter . Barcode reader scan the barcode of item and will mention code no. in the alias field when you keep barcode reader physically on product's barcode place . In case of books it is always back of book .


Write Yes Allow Party detail in POS Invoice .


All party detail in pos invoice = yes

Skip quantity field during POS invoicing = Yes

Allow modification during POS invoicing = Yes

Step No. 3



Now make POS Voucher under Sale in Type of Voucher

Gateway of tally >> Account Info. >> Voucher Type


Step No. 4


Gateway of Tally > Accounting Vouchers > Select F8: Sales


Select the POS Voucher Type


Select Godown, Party A/c Name, Sales Ledger and VAT/Tax Class (if applicable) from the list.


Important : You can select the item of sale from your made list or Live barcode scanner which you have connected with your computer as same as above picture . Tally will take barcode and manage the stock according to this .

Time of scanning is very less and cost of barcode reader is very cheap and it is helpful to inventory management

After this you can pass the voucher entry in POS and can get the print of POS invoice for giving it to custmor .



Summary of Article

In Accounting , the use of barcodes can provide very detailed up-to-date information of the business business product which is sold in any retail shop or point of sale .